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Key BSA Executive Board Positions

BSA President

The duties of this position include but are not limited to:

  • Volunteer Position
  • Chairs the Beaumont Soccer Association Executive meetings and AGM
  • Prepares Agenda for Executive meetings and AGM
  • Is the representative for the Edmonton Minor Soccer Association (EMSA) meetings
  • Sign cheques
  • Monitors overall operation of Beaumont Soccer Association
  • Sets deadlines and checks that they are being adhered to
  • Prepares report for AGM
  • Organizes bylaw changes for AGM
  • As a BSA Board member enforces the by-laws and policies of BSA as required

BSA Vice President

The duties of this position include but are not limited to:

  • Volunteer Position
  • Back up Chairperson for Executive meetings and AGM
  • Develops annual budget with Treasurer
  • Signs Cheques
  • Coordinates public relations activities with Media Representative
  • Manages overall soccer calendar
  • Coordinates special committees, including disciplinary committee
  • Prepares report for AGM
  • Organizes election of officers for AGM
  • As a BSA Board member enforces the by-laws and policies of BSA as required

BSA Treasurer

The duties of this position include but are not limited to:

  • Volunteer Position
  • The duties of this position include but are not limited to:
  • Develops annual budget with Vice President for the Executive
  • Records income and expenses
  • Maintains balanced account books and arranges a yearly review
  • Provides a float and receipt book for registration night
  • Prepares cheques for payment as required
  • Ensures bank statement is accurate
  • Coordinates changes in signing authority
  • Makes deposits
  • Responsible to follow up on NSF cheques from registration
  • Prepares financial report for AGM
  • As a BSA Board member enforces the by-laws and policies of BSA as required

BSA Secretary

The duties of this position include but are not limited to:

  • Volunteer Position
  • Prepares meeting minutes
  • Prepares agendas as directed by the President
  • Books meeting locations
  • Contact members of Executive as necessary
  • As a BSA Board member enforces the by-laws and policies of BSA as required

BSA Administrator

The duties of this position include but are not limited to:

  • Paid Part-time Position - Non-voting Board member
  • Develops and maintains procedures for registration
  • Schedules dates for registration
  • Decides on methods of late registrations and coordinates with Directors
  • Responsible for ensuring forms and other items for registration are available
  • Manages registration database input, updating and reporting
  • Responsible for following up on incomplete registration information
  • Processes and balances money for registration and gives to the Treasurer for deposit
  • Institutes and coordinates necessary procedures for refunds
  • Gives completed registration information to Directors
  • As a BSA Board member enforces the by-laws and policies of BSA as required
  • Places advertising
  • Picks up mail

BSA Volunteer Director

The duties of this position include but are not limited to:

  • Volunteer Position - Voting Board member
  • Develops and maintains procedures for volunteers
  • Schedules tasks for volunteers
  • Maintains the SignUp.com volunteer self-assignment tool
  • Responsible for ensuring volunteers receive their deposit cheques back upon completion of their task
  • Manages volunteer database, updating and reporting
  • Responsible for forwarding volunteer deposit cheques to the Treasurer for those volunteers who do not complete their task
  • Builds Sign In sheets for each main volunteer activity
  • Attends monthly BSA Executive Board meetings
  • Attends the BSA Annual General Meeting (AGM)
  • Assists with the purchase of items for the Concessions for Soccer Fest and the Beaumont Summer Splash tournament
  • As a BSA Board member enforces the by-laws and policies of BSA as required

BSA Information Management Director

The Information Management Director is a voting member of the BSA Board. The duties of this position include but are not limited to:

  • Volunteer Position
  • Attend BSA Executive Board monthly meetings;
  • Attend the BSA Annual General Meeting (AGM);
  • Provide an annual report to BSA for the BSA AGM;
  • Assist the BSA Administrator;
  • Build Team profiles into TeamSnap;
  • Enter all Players into TeamSnap;
  • Enter all New Field Locations into TeamSnap;
  • Enter all New Opponents into each team’s profile for U9 and up in TeamSnap;
  • Enter all Photo Days schedules into TeamSnap;
  • Enter all Technical Training session schedules into TeamSnap;
  • Enter all Goalkeeper Training session schedules into TeamSnap;
  • Advertise all events on Facebook BSA Group;
  • Keep the beaumontsoccer.com (BSA website) up to date, accurate and reliable;
  • Publish all Executive Board meeting minutes once approved and passed;
  • Publish all rules and regulations of soccer as they are amended on the BSA website;
  • Ensure that all IT requirements of the Administrator are met and maintained;
  • Attend the Team Officials Meetings for both Indoor and Outdoor seasons;
  • Assist with updating all documents for Team Officials and Parents;
  • As a BSA Board member enforces the by-laws and policies of BSA as required
  • Assist the MWSA Executive Director with rescheduling games and tiering of teams; and
  • Assist with Executive Board functions such as Spring & Fall Awareness events, Soccer Fest and the Beaumont Summer Splash tournament.

Knowledge and skills to include:

  • A working knowledge of MS Excel;
  • A working knowledge of PDF Architech software;
  • A working knowledge of WordPress;
  • A working knowledge of CSS, JavaScript and html.

BSA Referee Assignor

Referee Assignor is not an Executive Board position however it is encouraged that the holder of the position attends the meetings. The Duties and Responsibilities include:

  • Volunteer Position
  • Coordinate with the BSA Administrator to host 1x Mini Referee Course, 1x Entry Level Referee Course and 2x Outdoor Refresher Courses annually;
  • Mentor all referees in first time positions;
  • Provide an annual report to BSA for the BSA AGM;
  • Coordinated with the BSA Treasurer on Referee Payment method and structure requirements;
  • Coordinate with the BSA Executive Board all referee pay adjustments;
  • Host a pre-season meeting for all referees to attend to outline expectations;
  • Coordinate with EMSA Main Game Scheduler for games and provide fields and timings;
  • Coordinate with the MWSA Executive Director on field availability and timings;
  • Ensure Assignr.com referee assignment tool is purchase annually for 70 referees;
  • Ensure all referees employed by BSA are on the current Eligible Outdoor Referee List published each year and posted on refcentre.com
  • Ensure all referee abilities in Assignr are correctly set to ensure referees are able to referee the offered matches:
  • Ensure that Conflict data in Assignr is set so that referees do not referee games where their own team or a family members team is participating;
  • Ensure all referees set their own Availability in Assignr;
  • Send out an email in March to all previous year’s referees to determine if they intend to return for the upcoming season;
  • Provide instruction to all Mini Referee as a formal refresher does not exist for them;
  • Coordinate with the City of Beaumont to ensure the fields are safe, mowed and lined as required for game play;
  • Coordinate with the BSA IMD to keep the Referee tab and associated information current and correct; and
  • Be readily available to assist of assume the referee position in any given match.

Knowledge and skills to include:

  • Must be an ASA certified District or Higher level referee;
  • A working knowledge of Assignr Referee Assignment tool;
  • A working knowledge of RefCentre;
  • Must be polite, outgoing and confident; and
  • Must be physically fit and hold all referees to a high standard of dress and deportment.
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